Skip to Main Content
Skip to main content

University Libraries


More research tools:

Self-Service Help: Resource Market

Q. File Management


What is a file management system?


A file or document management system is a software used to organize and store documents and other data. Common examples of file management systems include Google Drive and Microsoft OneDrive. When accessing files on a single laptop or computer, it can be easiest to save documents locally, on your desktop. However, if you know you’ll need to access the files from multiple devices -- for instance a school computer and a personal computer -- it may be preferable to save them on a cloud-based system, such as Google Drive or OneDrive. This allows you to access your files anywhere you have internet connection.


How can I organize my files?


You can organize your files any way that will be useful for you, but most people choose to create systems of folders. For example, you might make a couple of folders on your desktop, one for each subject, and name them as such. For instance, a WRT 150 folder. Then, you might have 3 folders inside that folder, one for each of the three papers you’ll need to turn in. When you write your papers, you can save documents inside those folders, like a pdf that you find helpful and want to reference while you’re writing, plus the essay itself, maybe plus a few charts you’d like to include. That way, you can stay organized, and when you’re looking for a particular source, you know exactly where it will be. 






Consider browsing these helpful resources: 

  1. GVSU IT



Ready to try the next phase? We can help you at any of the STEPS along the way!


Want to chat with someone who can help? Book a consultation today! 


This information is brought to you by the Grand Valley Knowledge Market



  • Last Updated Jun 15, 2021
  • Views 1
  • Answered By Melanie Rabine

FAQ Actions

Was this helpful? 0   0